Chapter 1 Competitive Negotiation Announcement

CITIC Xiangya Reproductive and Genetic Specialty Hospital Co., Ltd. intends to conduct an open competitive negotiation for the 2024 work shoe procurement project. The relevant matters are announced as follows (hereinafter referred to as Party A for the bidder and Party B for the tenderer):
 

I. Procurement Content

The needs and related service requirements of CITIC Xiangya Reproductive and Genetic Specialty Hospital Co., Ltd.'s 2024 work shoe procurement project. For details, please refer to Chapter 3 "Project Requirements" of the competitive negotiation document.

II. Basic Requirements for Bidders

1. Qualification Requirements
Registered within the People's Republic of China, with independent legal person status, and able to provide the goods and services required for this procurement.
2. Achievements Requirements
Must have achievements of similar projects with a contract amount of no less than 100,000 yuan since January 1, 2021 (Achievements are based on the contract signing date; provide a copy of the contract. For framework contracts that do not show the total contract price, provide proof of payment or owner's certification).
3. Financial and Credit Requirements: The bidder's company's financial and operating conditions are good, has the ability to perform the contract, has no bad operating behavior, and must provide the 2023 annual financial statements.
4. The following situations are prohibited from bidding
(1) Bidders who are prohibited from bidding by relevant administrative authorities shall not participate in this bidding;
(2) If there is any of the following situations among bidders, they shall not participate in the bidding:
1) The legal representatives of two or more companies are the same person;
2) The relationship between a group company and a wholly-owned subsidiary or a holding subsidiary (including direct and indirect holding);
(3) Joint bidding: Not accepted.

III. Project Registration and Method of Obtaining Competitive Negotiation Documents

1. Procurement Announcement
This procurement announcement is posted on the official website of CITIC Xiangya Reproductive and Genetic Specialty Hospital https://www.zxxyyy.cn/. Please Sign In to the website to browse the announcement and detailed content of the attachments (if there are any modifications or supplements, the updated content on the official website of CITIC Xiangya Reproductive and Genetic Specialty Hospital https://www.zxxyyy.cn/ shall prevail).
2. Registration Time
From December 2, 2024 to 17:00 on December 6, 2024 (Beijing time)
3. Registration Method
Before the deadline, send the scanned electronic file of the competitive negotiation application letter with the seal to zxxy403zzb@163.com for registration. Late submissions will not be accepted.
4. Competitive Negotiation Documents
After registration, bidders can directly obtain the competitive negotiation documents (see the attachment "Competitive Negotiation Documents"). Registration for this competitive negotiation is free.
If bidders have any questions about this project that need clarification, they must submit the questions to be clarified in writing to the purchaser one day before the bidding deadline. The purchaser will uniformly send the clarification document to the bidders of this project.
 

IV. Receipt of Bidding Documents and Review of Original Qualification Documents

1. Receipt of Bidding Documents
Start time for receiving bidding documents: 9:00 on December 9, 2024 (Beijing time);
End time for receiving bidding documents: 14:30 on December 9, 2024 (Beijing time);
Address for receiving bidding documents: Room 400, Lug Valley General Hospital Office Building, No. 567, Tongzippo West Road, Xiangjiang New District, Changsha City.
2. Qualification Review
Post-qualification review. The original qualification documents shall be submitted simultaneously with the receipt of the bidding documents. They shall be delivered by the legal representative of the bidder or his/her authorized representative to the address designated by the purchaser. The delivery address is shown in "V. Contact Information". The delivery time shall be the time when the purchaser receives the documents. The purchaser shall review the original qualification documents on-site in the order of submission.

V. Contact Information

Contact: Mr. Zhu
Tel: 0731-84566688 ext. 88468
Address: Room 400, Lug Valley General Hospital Office Building, No. 567, Tongzippo West Road, Xiangjiang New District, Changsha City.

CITIC Xiangya Reproductive and Genetic Specialty Hospital Co., Ltd.
December 2, 2024

Chapter 2 Competitive Negotiation Instructions

I. Bidding Notes

1. Joint bidding is not accepted for this project.
2. The bid must include all necessary costs, including labor costs, equipment depreciation costs, vehicle costs, material costs, and transportation costs.
3. The validity period of this bid shall be no less than 10 days after the bidding deadline. If the price of the product or raw materials fluctuates significantly, please specify the validity period separately.
4. If a bidder does not meet the basic requirements for bidders or does not bid according to the specified requirements, its bid will not be accepted.
5. Bidders must bid on all items as required. No missing items are allowed; otherwise, it will be considered an invalid bid. If all bidders do not bid on a certain item, that item will not be considered a missing item.
6. During the review process, if the review team believes that the bidder's bid is significantly lower than the bids of other bidders who have passed the preliminary review, and may affect the product quality or inability to perform the contract in good faith, the bidder will be required to provide a written explanation within the specified time, and submit relevant supporting documents if necessary. If the bidder cannot prove the rationality of its bid, the review team may treat it as an invalid bid.
7. Payment method: Party B needs to provide a 100% value-added tax ordinary invoice. After the value-added tax ordinary invoice and the goods details list are confirmed by both parties without any discrepancy, Party A will pay according to the final contract terms.
8. Other related agreements are detailed in Chapter 5 "Contract Terms".

II. Bidding

1. Bidding Method
Presented in the competitive negotiation document
2. Response Item Editing
In the competitive negotiation document, edit the response content of the response items. The response items mainly include quotation response, requirement response, achievements requirement response, supply guarantee response, product quality assurance response, project implementation plan response, service promise response, and basic information response.
Supplier basic information includes the following:
(1) Business License (copy with official seal)
(2) Authorization Letter from the Legal Representative (must be provided if the legal representative does not participate in this project; original with legal person's seal or signature, and official seal)
(3) Bidder Qualification Statement (original, with legal person's seal or signature, and official seal)
Please ensure that the provided scanned copies correspond one-to-one with the originals.
3. Quotation Editing
The quotation form must follow the quotation list in the competitive negotiation document; otherwise, it will be considered an invalid quotation. The quotation content includes the pre-tax unit price (unit: Yuan, retaining two decimal places), tax rate, warranty period, delivery period, and remarks.
4. Original Qualification Review
The scope of documents requiring original review includes items 2-4 of the supplier's basic information in "2. Response Item Editing".

III. Selection

1. Selection Principles
(1) Follow the principles of "fairness, justice, science, and selection of the best" in the selection activities.
(2) This selection method adopts a comprehensive evaluation method.
(3) This selection is divided into two stages: the first stage is the preliminary review, and the second stage is the detailed review.
2. Confidentiality of the Selection Process
(1) After submitting the bidding documents, the bidder should keep the documents properly and confidential until the winning bidder is determined. During this period, relevant personnel must not disclose relevant information to the bidders or other unrelated persons.
(2) During the bidding document selection process, any act by the bidder to influence relevant staff and selection committee members will result in the cancellation of the bidding qualification.
3. Selection Committee
The selection committee consists of the bidder and/or representatives familiar with the relevant business, as well as experts in technology, economics, etc. The number of members is three or more, and an odd number. Among them, experts in technology, economics, etc. must not be less than two-thirds of the total number of members.
4. Selection Method: Comprehensive Evaluation Method
(1) Preliminary Review
1) Qualification Review
The selection committee first conducts a qualification review of the bidders according to the bidding documents. Only bidding documents that pass the qualification review can enter the next stage of review.
2) Compliance Review
① Review whether the bidding documents are complete, whether there are any calculation errors, whether the signatures are qualified, whether the overall arrangement of the bidding documents complies with the provisions of the bidding documents, whether the quotation complies with the provisions of the bidding documents, and whether there are any calculation errors.
② Review whether each bidding document substantially responds to the requirements of the bidding documents. Substantial responsiveness means that the bidding document complies with all the clauses, conditions, and specifications of the bidding documents without any major deviations or reservations. Major deviations or reservations refer to provisions that affect the scope, quality, and technical requirements of the services specified in the bidding documents, or that restrict the bidder's rights and responsibilities, and correcting these deviations will affect the fair competition of other bidders who have submitted substantially responsive bids and infringe on the rights of the bidder.
③ If the bidding document does not substantially respond to the requirements of the bidding documents, its bidding will be rejected, and the bidder may not make its bidding substantially responsive by correcting or withdrawing the non-compliant deviations. If any of the following situations are found, the bidding document will be rejected:
a) Failure to provide a bidding bond as required by the bidding documents or defects in the provided bidding bond, including but not limited to insufficient amount or expiration date shorter than the specified requirement;
b) The bidder does not meet the qualification conditions specified in the bidding documents;
c) The quotation exceeds the specified maximum price;
d) The bidding document is not signed as required by the "Instructions to Bidders";
e) There are major deviations in the cost and payment clauses in the contract terms;
f) The bidding validity period is less than 10 days after the bidding deadline;
g) The bidder has engaged in illegal acts such as bid rigging, falsification, and bribery;
h) Failure to meet other substantial requirements specified in the bidding documents.
5. Arithmetic Correction
(1) When the selection committee evaluates the quotation of bidding documents that substantially respond to the requirements of the bidding documents, unless otherwise agreed, it shall make corrections according to the following principles:
1) When the text quotation and the numerical quotation in the bidding document are inconsistent, the text quotation shall prevail.
2) When the quotation in the bidding quotation letter is inconsistent with the quotation in the original list of the bidding document, the quotation in the original list of the bidding document shall prevail.
3) When the product of unit price and quantity is inconsistent with the total price, the unit price shall prevail, and the total price shall be modified; if there is an obvious decimal point error in the unit price, the total price shall prevail, and the unit price shall be modified.
4) If the quotation is not made according to the clearly specified quantity in the bidding documents, it should be corrected according to the quantity in the bidding documents, and the total price should be modified.
5) When the sum of the total prices of various items is not equal to the total price, the sum of the total prices of various items shall prevail, and the total price shall be modified.
6) When there are calculation errors such as repeated itemization within the bidding scope in the quotation, the corresponding repeated and over-counted amount should be deducted, and the total price should be modified.
7) When there are missing items in the quotation, the highest price of the corresponding item among other qualified bidders should be used to modify the total price.
(2) The selection committee shall correct the bidding quotation according to the above methods for correcting errors.
(3) During the selection process, if the selection committee finds that a bidder's offer is significantly lower than other bids, making it likely that the bid is below cost, the bidder should be required to provide a written explanation and supporting documents. If the bidder cannot provide a reasonable explanation or supporting documents, the selection committee shall determine that the bidder is bidding below cost, and its bid shall be rejected.
6. Detailed Review
The selection committee will conduct a second phase of detailed review of the bids that have passed the first phase review, from three aspects: business, price, and technology.

(1) Review Method
This selection uses a comprehensive assessment method with a score of 100 points, with the specific score distribution as follows:

1) Business Part 40 points

3) Technical Part 60 points

(2) Scoring and Summarization
1) The selection committee members should score according to the following regulations:
①Judges must score independently according to the scoring rules, and the score must be accurate to one decimal place;
②If there are any modifications or corrections to the score, the judge should sign at the place of modification or correction;
③Judges will score by name, and once the score is submitted, it cannot be taken back.
2) Score Summary
①The score summary will be done by the staff, and the score will be valid after confirmation;
②In the calculation process of all business and technical parts, the score will be rounded to two decimal places;
③In all price calculation processes, the total quotation (such as the benchmark price, review price, etc.) will be rounded to the nearest yuan;
④In all calculation processes, the percentage will be rounded to two decimal places;
⑤The scores for the business and Price parts will be calculated and confirmed by all judges, and the score for the technical part will be the arithmetic average of the scores of each judge;
⑥The comprehensive score is the sum of the scores for the Price, business, and technical parts;
⑦The selection committee will determine the ranking of bidders' comprehensive scores from high to low. If two or more bids have the same comprehensive score, the bidder with the lower review Price will be ranked first.
IV. Winning Notification
The winning result will be notified to the winning supplier by Tel within 10 working days. Those who have not received the call are considered unsuccessful.
V. Contract Signing
1. The winning supplier must sign the contract with the purchaser within 30 days after receiving the Tel notification, according to the quoted commitment.
2. When signing the contract, the purchaser has the right to adjust or change some of the content as needed, but it needs to be jointly confirmed by both parties.
3. If the winning supplier gives up the winning project or arbitrarily changes the final commitment terms in the contract signing, the purchaser will re-determine the winning supplier among the winning candidates.
4. This project will be signed for a 1-year agreement with the winning supplier.
VI. Number of Bidding Documents
One original and two copies, totaling three copies. The original will be sealed separately and used during the bid opening. One electronic copy of the response document (U disk, must include both word and PDF formats) will be sealed together with the original. In case of discrepancy between the electronic file and the paper original, the paper original shall prevail. The electronic file is used to assist in bid evaluation and archiving, and the bidder shall bear the adverse consequences of the aforementioned inconsistencies.
VII. The maximum price limit for this project is set at: 546 yuan/pair (including tax). The bidding price must not exceed the maximum price limit; otherwise, the bidding document will be deemed invalid.

Chapter 3 Project Requirements

1. Core Product Requirements

2. The core product procurement requirement is only an estimate. The actual procurement quantity shall be subject to the purchaser's order.
3. Each bidder must provide 5 pairs of samples for both men's and women's styles, totaling 30 pairs (women: 5 pairs of sports shoes, 4 pairs of casual shoes, 5 pairs of leather shoes, men: 5 pairs of sports shoes, 5 pairs of casual shoes, 5 pairs of leather shoes), otherwise it will be deemed invalid.
5. Project budget: ¥328146.00, estimated number of people: 601, limit of 546 yuan/person, the actual number of participants and the procurement amount shall be subject to the final number determined by the purchaser.
★6. Product selection method requirement: Must provide an implementation plan for both on-site and store services. The store product selection service validity period ≥3 months.
7. Payment method requirement: 90% of the total budget will be prepaid after signing the contract. 10% of the total project amount will be paid within 15 days from the end of the activity (the end of the validity period of the store product selection service).
8. Before each payment by the purchaser, the bidder must issue an invoice of the same amount to the Party A; otherwise, the purchaser may refuse to pay.
9. Samples shall be provided on the day of bid opening, and the display location will be designated by the purchaser.

Chapter 4 Requirements for Quotation Document Format

1) Business License (copy with official seal)
2) Authorization Letter from the Legal Representative (Must be provided if the legal representative does not participate in this project, original with legal person's seal or signature, and official seal)
3) Bidder Qualification Statement (original, with legal person's seal or signature, and official seal)
4) Similar project Achievements (Provide contracts for similar projects with a single contract amount of 100,000 yuan or more since 2022. The time shall be based on the contract signing time, and the amount shall be based on the contract amount. Provide a copy with the official seal. Failure to provide this will result in no points. For framework contracts that do not reflect the total contract price, payment proof or owner's proof must be provided.)
5) Demand Response (see attachment)
6) Supply Guarantee Plan and Supply Commitment Letter (format self-defined, and indicate whether postage is included)
7) Product Quality Assurance Plan (format self-defined)
8) Project Implementation Plan (provide store product selection and on-site product selection service plans, format self-defined)
9) Service Promise (provide a service promise based on the understanding of the characteristics and needs of this project, format self-defined)

Core Product Quotation Table

Currency unit: (Chinese Yuan)

Remarks: 1. Bidders shall quote according to this quotation list; otherwise, it will be considered an invalid quotation.
2. The settlement of expenses shall be based on the actual on-site expenses and the quantity and amount approved by the Party A. The bidding price shall include all costs such as labor, materials, machinery, management fees, profits, on-site measures fees, and safety and civilization measures fees (details are shown in the quotation list).
3. Please fill in the brand/manufacturer of the materials bid in the above table. The materials provided by the bidder must be brand new and high-quality goods, must meet the current national technical specifications and quality standards, must meet the specifications and parameters of the materials in the bidder's Bidding documents to meet their needs; the materials provided by the bidder shall be clearly marked, well packaged, and have product qualification certificates. If necessary, the original of the corresponding test report shall be provided according to the notice of the bidder.